MINUTES of the Regular Meeting of the City Council held on Monday, June 25, 2018 in City Council Chambers at 1:30 PM

 

PRESENT:

Mayor

Deputy Mayor

Councillor

Councillor

Councillor

Councillor

Councillor

C.A. Spearman

J.H. Carlson

A.M. Campbell

J.A. Coffman

B.A. Crowson

S.R. Miyashiro

R.K. Parker

 

 

 

OTHERS:

City Clerk

Legislative Services Manager

City Manager

City Treasurer

Director of Infrastructure Services

Director of Community Services

Director of Corporate Services

Director of Planning & Development

Communications Advisor

A. Neufeld

B. Burke

K. Hopkins

H. Pinksen

D. Hawkins

T. Vanden Heuvel

C. Wight

J. Greene

G. Gauthier

 

 

 

ABSENT:

Councillor

Councillor

B.E. Hyggen

J.P. Mauro

 

 

 

 

1.

CALL TO ORDER:

 

 

1.1

Reconciliation Statement

 

 

1.2

Bouquets

 

2.

CONSENT AGENDA:

 

 

2.1

Approval of the Minutes of the Regular City Council Meeting and the Public Hearing held on Monday, June 11, 2018

 

 

2.2

City Council Referral List

 

 

2.3

Procurement Summary Report for May, 2018

 

 

2.4

Bylaw 6125 - A Bylaw to Establish a Code of Conduct for Members of Council

 

 

 

530

700

 

 

J.H. Carlson:

BE IT RESOLVED THAT the minutes of the Regular City Council and Public Hearing held on Monday, June 11, 2018, be approved and the Mayor and City Clerk be authorized to sign the same; and

FURTHER BE IT RESOLVED THAT the following reports be received as information and filed

 

·         City Council Referral List;

·         Procurement Summary Report for May 2018; and

 

 

FURTHER BE IT RESOLVED THAT Bylaw 6125 – A Bylaw to Establish a Code of Conduct for Members of Council, be given first reading.

 

Absent: B.E. Hyggen, J.P. Mauro

 

In Favour:   C.A. Spearman, J.H. Carlson, A.M. Campbell, J.A. Coffman, B.A. Crowson, S.R. Miyashiro, R.K. Parker

 

--------------- CARRIED

…………………………

 

3.

ADOPTION OF AGENDA:

 

 

B.A. Crowson:

THAT the Agenda of the City Council Meeting, as amended, be adopted including all communications as submitted by the City Clerk.

 

Absent: B.E. Hyggen, J.P. Mauro

 

In Favour:   C.A. Spearman, J.H. Carlson, A.M. Campbell, J.A. Coffman, B.A. Crowson, S.R. Miyashiro, R.K. Parker

 

--------------- CARRIED

 

 

4.

PRESENTATIONS:

 

 

4.1

Kevin Ponech, Transit Manager, re:  Lethbridge Transit 10 Year Strategic Routing Plan

 

 

 

 

675

 

 

R.K. Parker:

BE IT RESOLVED THAT the report from Administration on the Lethbridge Transit 10 Year Strategic Routing Implementation Plan, be received as information and filed; and

FURTHER BE IT RESOLVED THAT the updated Plan be referred to in the 2019-2022 Operating Budget deliberations; and

 

FURTHER BE IT RESOLVED THAT the implementation of the cost neutral items, be approved; and

 

FURTHER BE IT RESOLVED THAT Mr. Ponech be thanked for his presentation.

 

Absent: B.E. Hyggen, J.P. Mauro

 

In Favour:   C.A. Spearman, J.H. Carlson, A.M. Campbell, J.A. Coffman, B.A. Crowson, S.R. Miyashiro, R.K. Parker

 

--------------- CARRIED

…………………………

 


 

 

4.2

Amanda Scout, Reconciliation Lethbridge Advisory Committee, re:  Reconciliation Lethbridge Advisory Committee Request for Funding

 

 

 

 

545-D

 

 

J.H. Carlson:

BE IT RESOLVED THAT the communication from Amanda Scout, Chair, Reconciliation Lethbridge Advisory Committee requesting funding support for the Committee, be received as information and filed; and

FURTHER BE IT RESOLVED THAT City Council approve the request for $25,000 in one time funding for 2018 with funding from Council Committees budget; and

 

FURTHER BE IT RESOLVED THAT $50,000 per year be considered in the 2019-2022 budget deliberations; and

 

FURTHER BE IT RESOLVED THAT Ms. Scout and Mr. Malcom be thanked for their presentation.

 

Absent: B.E. Hyggen, J.P. Mauro

 

In Favour:   C.A. Spearman, J.H. Carlson, A.M. Campbell, J.A. Coffman, B.A. Crowson, S.R. Miyashiro, R.K. Parker

 

--------------- CARRIED

…………………………

 

 

4.3

Brad Hembroff, President, The Lethbridge & District Japanese Garden Society and William Slender, Executive Director, Lethbridge Destination Management Organization, re:  Nikka Yuko Japanese Garden Tourism Initiative and Lafcadio Japanese Garden Friendship

 

 

 

 

625-D

 

 

J.A. Coffman:

BE IT RESOLVED THAT the communication from Brad Hembroff, President, The Lethbridge & District Japanese Garden Society and William Slenders, Executive Director, Lethbridge Destination Management Organization regarding the Nikka Yuko Japanese Garden Tourism Initiative and Lafcadio Japanese Garden Friendship, be received as information and filed; and

FURTHER BE IT RESOLVED THAT the request to support the Friendship between the Lafcadio Hearn Japanese Garden (Tramore, Ireland) and Nikka Yuko Japanese Garden (Lethbridge, Alberta) by providing The Lethbridge & District Japanese Garden Society a Friendship Scroll, be approved; and

 

FURTHER BE IT RESOLVED THAT the request to provide funding in the amount of $15,000.00 to cover the cost for two representatives from the Lethbridge & District Japanese Garden Society and one representative from the Lethbridge Destination Management Organization to travel as a delegation to Ireland for the July 27, 2018 Friendship Scroll exchange, with funding from Council Committee Budget Appropriation Unexpended, be approved; and

 

FURTHER BE IT RESOLVED THAT the City Manager review the Destination Management Plan to explore a strategy to promote City owned tourist attractions, for consideration during the 2019 – 2022 budget deliberations; and

 

FURTHER BE IT RESOLVED THAT the Mayor’s Office provide the required scroll; and

 

FURTHER BE IT RESOLVED THAT Mr. Hembroff and Mr. Slenders be thanked for their presentation.

 

Prior to a vote being called on the foregoing resolution, the following resolution be voted on, in parts, was introduced:

 

 

J.H. Carlson:

THAT this resolution be voted on in two parts.

 

Absent: B.E. Hyggen, J.P. Mauro

 

In Favour:   C.A. Spearman, J.H. Carlson, A.M. Campbell, J.A. Coffman, B.A. Crowson, R.K. Parker

 

Opposed:   S.R. Miyashiro

 

--------------- CARRIED

 

Part 1:

 

 

J.A. Coffman:

BE IT RESOLVED THAT the communication from Brad Hembroff, President, The Lethbridge & District Japanese Garden Society and William Slenders, Executive Director, Lethbridge Destination Management Organization regarding the Nikka Yuko Japanese Garden Tourism Initiative and Lafcadio Japanese Garden Friendship, be received as information and filed; and

FURTHER BE IT RESOLVED THAT the request to support the Friendship between the Lafcadio Hearn Japanese Garden (Tramore, Ireland) and Nikka Yuko Japanese Garden (Lethbridge, Alberta) by providing The Lethbridge & District Japanese Garden Society a Friendship Scroll, be approved; and

 

FURTHER BE IT RESOLVED THAT the City Manager review the Destination Management Plan to explore a strategy to promote City owned tourist attractions, for consideration during the 2019 – 2022 budget deliberations; and

 

FURTHER BE IT RESOLVED THAT the Mayor’s Office provide the required scroll; and

 

FURTHER BE IT RESOLVED THAT Mr. Hembroff and Mr. Slenders be thanked for their presentation.

 

Absent: B.E. Hyggen, J.P. Mauro

 

In Favour:   C.A. Spearman, J.H. Carlson, A.M. Campbell, J.A. Coffman, B.A. Crowson, S.R. Miyashiro, R.K. Parker

 

--------------- CARRIED

 

Part 2:

 

 

J.A. Coffman:

FURTHER BE IT RESOLVED THAT the request to provide funding in the amount of $15,000.00 to cover the cost for two representatives from the Lethbridge & District Japanese Garden Society and one representative from the Lethbridge Destination Management Organization to travel as a delegation to Ireland for the July 27, 2018 Friendship Scroll exchange, with funding from Council Committee Budget Appropriation Unexpended, be approved.

 

Absent: B.E. Hyggen, J.P. Mauro

 

In Favour:   A.M. Campbell, J.A. Coffman, B.A. Crowson, S.R. Miyashiro

 

Opposed:   C.A. Spearman, J.H. Carlson, R.K. Parker

 

--------------- CARRIED

 

 

5.

SUBMISSIONS:

 

 

5.1

David Sarsfield, Deputy City Clerk, re:  2018 Municipal Census

 

Incamera Meeting:  June 25, 2018 – Item 10.2

 

 

 

 

535

 

 

B.A. Crowson:

BE IT RESOLVED THAT the report from Administration, regarding the 2018 municipal census count identifying the total population for the City, as of April 1, 2018, as 99,769, an increase of 1.6% over the 2017 population, be received as information.

 

Absent: B.E. Hyggen, J.P. Mauro

 

In Favour:   C.A. Spearman, J.H. Carlson, A.M. Campbell, J.A. Coffman, B.A. Crowson, S.R. Miyashiro, R.K. Parker

 

--------------- CARRIED

…………………………

 

 

5.2

Councillor A.M. Campbell, Chair, Open & Effective Government Committee, re:  Public Participation Policy

 

 

 

545-E

 

 

A.M. Campbell:

BE IT RESOLVED THAT the report received from Councillor A.M. Campbell, Chair, Open & Effective Government Committee, presenting the Public Participation Policy, be received as information and filed; and

FURTHER BE IT RESOLVED THAT City Council Public Participation Policy (CC60), be approved.

 

Absent: B.E. Hyggen, J.P. Mauro

 

In Favour:   C.A. Spearman, J.H. Carlson, A.M. Campbell, J.A. Coffman, B.A. Crowson, S.R. Miyashiro, R.K. Parker

 

--------------- CARRIED

…………………………

 

 

5.3

Councillor A.M. Campbell, Chair Open & Effective Government Committee, re:  Public Engagement Strategy for the 2019-2022 City of Lethbridge Operating Budget Process

 

 

 

 

645-A

 

 

A.M. Campbell:

BE IT RESOLVED THAT the report received from Councillor A.M. Campbell, Chair, Open & Effective Government Committee, regarding the Public Engagement Strategy for the 2019 – 2022 City of Lethbridge Operating Budget Process, be received as information and filed; and

FURTHER BE IT RESOLVED THAT Administration be directed to communicate and engage with the general public based on the engagement strategy for the 2019 – 2022 Operating Budget Process.

 

Absent: B.E. Hyggen, J.P. Mauro

 

In Favour:   C.A. Spearman, J.H. Carlson, A.M. Campbell, J.A. Coffman, B.A. Crowson, S.R. Miyashiro, R.K. Parker

 

--------------- CARRIED

…………………………

 

 

5.4

Councillor S. R. Miyashiro, Committee Chair, re:  Community Design Committee Terms of Reference Amendment

 

 

 

 

545-D

 

 

S.R. Miyashiro:

BE IT RESOLVED THAT the report received from Councillor S. R. Miyashiro, Committee Chair, Community Design Committee, requesting approval of amendments to the Community Design Committee Terms of Reference, be received as information and filed; and

FURTHER BE IT RESOLVED THAT the amended Terms of Reference, be approved.

 

Absent: B.E. Hyggen, J.P. Mauro

 

In Favour:   C.A. Spearman, J.H. Carlson, A.M. Campbell, J.A. Coffman, B.A. Crowson, S.R. Miyashiro, R.K. Parker

 

--------------- CARRIED

…………………………

 

 

5.5

Bob Campbell, Chair Social Housing in Action (SHIA) Committee of Council,, re:  SASHA Renovation

 

 

 

 

555-E

 

 

B.A. Crowson:

BE IT RESOLVED THAT the communication received from Bob Campbell, Chair, Social Housing in Action Committee (SHIA) regarding funding for the Southern Alberta Self Help Association (SASHA) renovations, be received as information and filed; and

FURTHER BE IT RESOLVED THAT the request for funding up to $203,240.31 from the City of Lethbridge Housing Fund for SASHA House A renovations, as recommended by SHIA, be approved; and

 

FURTHER BE IT RESOLVED THAT the Mayor and City Clerk be authorized to execute the appropriate agreement.

 

Absent: B.E. Hyggen, J.P. Mauro

 

In Favour:   C.A. Spearman, J.H. Carlson, A.M. Campbell, J.A. Coffman, B.A. Crowson, S.R. Miyashiro, R.K. Parker

 

--------------- CARRIED

…………………………

 

 

5.6

Bob Campbell, Chair Social Housing in Action (SHIA) Committee of Council,, re:  Allocation of Surplus Outreach Support Services Initiative (OSSI) Funds

 

 

 

 

555-E

 

 

S.R. Miyashiro:

BE IT RESOLVED THAT the communication received from Bob Campbell, Chair, Social Housing in Action Committee (SHIA) regarding allocation of surplus Outreach Support Services Initiative (OSSI) Funds, be received as information and filed; and

FURTHER BE IT RESOLVED THAT the Committee’s request to provide funding from the 2018-2019 OSSI unallocated funds to the following projects:

 

·         $100,000 to Housing First Case Management

·         $165,103 for Rent Supplement

·         $200,000 for Emergent Needs

 

be approved; and

 

FURTHER BE IT RESOLVED THAT the Mayor and City Clerk be authorized to execute the appropriate agreements.

 

Absent: B.E. Hyggen, J.P. Mauro

 

In Favour:   C.A. Spearman, J.H. Carlson, A.M. Campbell, J.A. Coffman, B.A. Crowson, S.R. Miyashiro, R.K. Parker

 

--------------- CARRIED

…………………………

 

6.

OFFICIAL BUSINESS:

 

 

6.1

Participation on Federation of Canadian Municipalities Board

 

 

 

 

545-A

 

 

J.H. Carlson:

WHEREAS the Federation of Canadian Municipalities (FCM) represents the interests of municipalities on policy and program matters that fall within federal jurisdiction; and

WHEREAS FCM’s Board of Directors is comprised of elected municipal officials from all regions and sizes of communities to form a broad base of support and provide FCM with the prestige required to carry the municipal message to the federal government; 

 

THEREFORE BE IT RESOLVED that Council of the City of Lethbridge, Alberta endorse Councillor J.A. Coffman to serve as a non-voting member on FCM’s Board of Directors for the period July 1, 2018 to June 30, 2019; and

 

FURTHER BE IT RESOLVED THAT Council assumes all costs associated with Councillor J.A. Coffman attending FCM’s Board of Directors meetings, through Councillor Coffman’s travel budget.

 

Absent: B.E. Hyggen, J.P. Mauro

 

In Favour:   C.A. Spearman, J.H. Carlson, A.M. Campbell, J.A. Coffman, B.A. Crowson, S.R. Miyashiro, R.K. Parker

 

--------------- CARRIED

…………………………

 

 

6.2

Industrial, Commercial & Institutional and Construction - Waste Diversion Strategy

 

 

 

 

590-E

 

 

S.R. Miyashiro:

WHEREAS the Municipal Development Plan/Integrated Community Sustainability Plan (MDP/ICSP) policy direction includes conserving natural resources within the City by exploring methods to reduce waste, identifying methods to reuse and recycle products that are currently identified as waste; and

WHEREAS City Council approved CC51 ‘Environment Policy’ on May 11, 2015, which states that “the City is committed to taking a responsible leadership role in the efficient use of natural resources”; and

 

WHEREAS City Council approved CC54 ‘Waste Diversion Policy’ on July 20, 2015, which describes waste disposal and waste diversion targets for wastes generated by the residential sector; and

 

WHEREAS the Waste Diversion Policy contains targets for the industrial, commercial and institutional sectors, along with targets for the construction & demolition sectors; and

 

 

WHEREAS the existing targets as stated considered recycled concrete as though it were a waste material; and

 

WHEREAS targets should be equitable and based on the best available knowledge; and

 

WHEREAS changes in waste management behavior must be supported by the availability of alternative processing options; and

 

WHEREAS a presentation on Industrial, Commercial & Institutional and Construction & Demolition Sectors Waste Diversion Strategy was made to City Council at the Community Issues Committee meeting held on Monday, June 18, 2018;

 

THEREFORE BE IT RESOLVED THAT The following Schedule ‘A’ replace the existing Schedule ‘A’ in the Waste Diversion Policy – CC54, and

Schedule “A”

 

Waste Disposal Targets

 

2013

2021

2030

Residential

330 kg/capita

180 kg/capita

140 kg/capita

Waste Diversion %

20

50

65

 

Industrial / Commercial / Institutional

580 kg/capita

430 kg/capita

320 kg/capita

Construction Demolition

280 kg/capita

210 kg/capita

150 kg/capita

Waste Reduction %

0

25

45

 

Total

1,190 kg/capita

820 kg/capita

610 kg/capita

Waste Reduction %

0

30

50

 

FURTHER BE IT RESOLVED THAT the revised 5 year implementation schedule presented at the June 18, 2018 Community Issues Committee meeting replace the existing 5 year implementation schedule in the Industrial, Commercial & Institutional and Construction & Demolition Sectors Waste Diversion Strategy.

 

Absent: B.E. Hyggen, J.P. Mauro

 

In Favour:   C.A. Spearman, J.H. Carlson, A.M. Campbell, J.A. Coffman, B.A. Crowson, S.R. Miyashiro, R.K. Parker

 

--------------- CARRIED

…………………………

 

 

6.3

Extended Producer Responsibility

 

 

 

650-E

 

 

S.R. Miyashiro:

WHEREAS Extended Producer Responsibility (EPR) is an environmental policy approach in which the producer of a product is responsible for that product through the post-consumer stage of its life cycle; and

WHEREAS Extended Producer Responsibility (EPR) shifts the responsibility and costs of recycling from local governments to producers; and

 

WHEREAS Extended Producer Responsibility (EPR) incentivizes producers to reduce waste associated with their products and packaging, and to create products that are readily reusable or recyclable; and

 

WHEREAS Extended Producer Responsibility (EPR) can provide financial savings and environmental benefits for The City, other Alberta municipalities, and tax payers;

WHEREAS a presentation on Extended Producer Responsibility was made to City Council at the Community Issues Committee meeting held on Monday, June 18, 2018;

 

THEREFORE BE IT RESOLVED THAT the Government of Alberta be encouraged to develop and implement legislation to establish Extended Producer Responsibility (EPR) in Alberta; and

 

FURTHER BE IT RESOLVED THAT the Government of Alberta be encouraged to expand and refine existing recycling programs and develop EPR programs for materials including printed paper and packaging (PPP) and construction and demolition waste; and

 

FURTHER BE IT RESOLVED THAT the Administration be authorized to continue to work with other Alberta municipalities and the Recycling Council of Alberta (RCA) to advocate for EPR-enabling legislation to be enacted by the Government of Alberta; and

 

Prior to a vote being called on the foregoing resolution, the following amendment was introduced:

 

 

J.H. CarlsonA.M. Campbell:

FURTHER BE IT RESOLVED THAT the Mayor write a letter communicating

City Council’s support of EPR enabling legislation to the Provincial Government.

 

Absent: B.E. Hyggen, J.P. Mauro

 

In Favour:   C.A. Spearman, J.H. Carlson, A.M. Campbell, J.A. Coffman, B.A. Crowson, S.R. Miyashiro, R.K. Parker

 

--------------- CARRIED

 

Motion as Amended:

 

 

S.R. Miyashiro:

WHEREAS Extended Producer Responsibility (EPR) is an environmental policy approach in which the producer of a product is responsible for that product through the post-consumer stage of its life cycle; and

 

WHEREAS Extended Producer Responsibility (EPR) shifts the responsibility and costs of recycling from local governments to producers; and

 

WHEREAS Extended Producer Responsibility (EPR) incentivizes producers to reduce waste associated with their products and packaging, and to create products that are readily reusable or recyclable; and

 

WHEREAS Extended Producer Responsibility (EPR) can provide financial savings and environmental benefits for The City, other Alberta municipalities, and tax payers;

WHEREAS a presentation on Extended Producer Responsibility was made to City Council at the Community Issues Committee meeting held on Monday, June 18, 2018;

 

THEREFORE BE IT RESOLVED THAT the Government of Alberta be encouraged to develop and implement legislation to establish Extended Producer Responsibility (EPR) in Alberta; and

 

FURTHER BE IT RESOLVED THAT the Government of Alberta be encouraged to expand and refine existing recycling programs and develop EPR programs for materials including printed paper and packaging (PPP) and construction and demolition waste; and

 

FURTHER BE IT RESOLVED THAT the Administration be authorized to continue to work with other Alberta municipalities and the Recycling Council of Alberta (RCA) to advocate for EPR-enabling legislation to be enacted by the Government of Alberta; and

 

FURTHER BE IT RESOLVED THAT the Mayor write a letter communicating our support of EPR to the Provincial Government.

 

Absent: B.E. Hyggen, J.P. Mauro

 

In Favour:   C.A. Spearman, J.H. Carlson, A.M. Campbell, B.A. Crowson, S.R. Miyashiro, R.K. Parker

 

Opposed:   J.A. Coffman

 

--------------- CARRIED

…………………………

 

 

6.4

Citizen Appointments - Heritage Places Advisory Committee and Subdivision and Development Appeal Board

 

Brought Forward from Incamera

 

 

 

545-D

 

 

J.H. Carlson:

WHEREAS vacancies occurred on the Historic Places Advisory Committee as a result of an amendment to the Terms of Reference adding two members and a resignation from the Subdivision and Development Appeal Board; and

WHEREAS interviews were conducted by Mayor Spearman and Councillor Carlson on Wednesday, June 13, 2018;

 

 

 

 

THEREFORE BE IT RESOLVED THAT the following appointments be approved:

 

  • Roy Pogorzelski and Andrea Cuellar to the Historic Advisory Committee effective immediately, for a term expiring December 31, 2020; and
  • Shelagh Graham to the Subdivision and Development Appeal Board effective immediately, for a term expiring December 31, 2018; and

 

FURTHER BE IT RESOLVED THAT Ashlan Friesen be thanked for her service on the Subdivision and Development Appeal Board.

 

Absent: B.E. Hyggen, J.P. Mauro

 

In Favour:   C.A. Spearman, J.H. Carlson, A.M. Campbell, J.A. Coffman, B.A. Crowson, S.R. Miyashiro, R.K. Parker

 

--------------- CARRIED

 

 

7.

BYLAWS:

 

 

7.1

FOR SECOND AND THIRD READING:

 

 

 

7.1.1

Bylaw 6123 - Amendment to Bylaw 5700 - The Land Use Bylaw

 

 

 

 

530

 

 

J.H. Carlson:

BE IT RESOLVED THAT prior to second reading Bylaw 6123 be amended as follows:

Add:

            10.1.10.1         The exterior wall of a Retail Cannabis Store must be                                     located a minimum of 100 metres from:

 

                                    10.1.10.1.1      the boundary of the parcel of land on                                                             which a provincial health care facility is                                                             located

                                    10.1.10.1.2      the boundary of the parcel of land on                                                             which a school is located

                                    10.1.10.1.3      the boundary of any parcel of land that                                                             is designated as school reserve or                                                                 municipal and school reserve

 

Change the current 10.1.10.1 as follows:

 

            10.1.10.2         An applicant that applies for a Development Permit                                     for a Retail Cannabis Store may be required to                                             produce evidence that the proposed location meets                         the separation distances contained in s.10.1.10.1

 

Add:

 

            10.1.10.3         Notwithstanding section 10.1.10.1.2, no separation                                       distance is required between a Retail Cannabis                                             Store and a home education program

 

 

 

Renumber the current 10.1.10.2 to:

 

            10.1.10.4         The applicant and/or owner shall obtain the requisite                                     provincial license within one year of the date of                                            decision on the Development Permit and shall                                              maintain the license in good standing thereafter.

 

Renumber the current 10.1.10.3 to:

 

            10.1.10.5         The Retail Cannabis Store shall comply with all                                            provincial requirements.”

 

Absent: B.E. Hyggen, J.P. Mauro

 

In Favour:   C.A. Spearman, J.H. Carlson, A.M. Campbell, J.A. Coffman, B.A. Crowson, S.R. Miyashiro, R.K. Parker

 

--------------- CARRIED

 

 

J.H. Carlson:

THAT Bylaw 6123 – Amendment to Bylaw 5700, Land Use Bylaw, as amended, be read a second time

 

Absent: B.E. Hyggen, J.P. Mauro

 

In Favour:   C.A. Spearman, J.H. Carlson, A.M. Campbell, J.A. Coffman, B.A. Crowson, S.R. Miyashiro, R.K. Parker

 

--------------- CARRIED

 

 

J.H. Carlson:

THAT Bylaw 6123 – Amendment to Bylaw 5700, Land Use Bylaw, as amended, be now read a third time and the Mayor and City Clerk be authorized to sign and seal the same.

 

Absent: B.E. Hyggen, J.P. Mauro

 

In Favour:   C.A. Spearman, J.H. Carlson, A.M. Campbell, J.A. Coffman, B.A. Crowson, S.R. Miyashiro, R.K. Parker

 

--------------- CARRIED

 

 

8.

INQUIRIES/RESPONSES:

 

 

8.1

Urban Forest Bylaw - Response to Councillor Coffman's inquiry at the June 11, 2018 meeting of City Council

 

 

 

530

650-C

 

Councillor Coffman inquired if Administration was still investigating an Urban Forest Bylaw.

 

Doug Hawkins, Director of Infrastructure Services, advised that the Administration is currently undertaking an Urban Forest Management/Master Plan exercise which will be completed later this year and provided to City Council.  A Bylaw will be the best way to administer protection of the public and private urban forest but likely won't be in place until next year.

…………………………

 

 

8.2

Potholes in the Community - Response to Councillor Carlson's inquiry at the June 11, 2018 meeting of City Council

 

 

 

650-A

 

Councillor Carson requested an Update on Potholes in the Community.

 

Doug Hawkins, Director of Infrastructure Services advised that after a cold winter with lots of snow, the roads in the city took a bit of a beating so we have designated a patching crew to deal exclusively with potholes.

 

He reported they are prioritizing service requests from the public first and foremost and have been repairing systematically after that.

 

We are using the winter priority system to get this done as efficiently as we can and referred to the winter priority maps in the explanation below.

 

1)         All plowing P1 routes (Arterials) have been systematically completed.

2)         This week we hope to complete (weather permitting) all P2 routes/collectors.

3)         After collectors are completed, we will move on to repair the bus routes and school zones.

4)         Last we will be repairing residential areas.

 

We hope to have covered the entire city before snowfall.

 

He checked with the patching foreman of the Cities of Medicine Hat, Red Deer, Calgary and Edmonton to ask for better and more efficient ways of pothole control but they all have a similar system.

…………………………

 

 

8.3

Update on Outreach Support Services Additional Funding - Response to Mayor Spearman's inquiry at the June 11, 2018 City Council Meeting

 

 

 

555-E

 

Mayor Spearman requested an update on Outreach Support Services Additional Funding.  He requested information on what proportion of the $150,000 that City Council made available has been spent to date and what the priorities might be.

 

Tony Vanden Heuvel, Director of Community Services, advised that approximately 1/2 of the funding has been allocated to the development of the Clean Sweep Program.  This program will be expanded to not only include the downtown but other hot spots in the community as well for a 9 month period.  This should be implemented really quickly.  Decisions allocating the remaining half will be determined following the City Community meeting on July 9.

…………………………

 

 

8.4

Water Feature Outside City Hall - response to Councillor Mauro's inquiry at the June 11, 2018 City Council Meeting

 

 

 

555-C

 

Councillor Mauro inquired as to why there is no water in the aqua duct outside City Hall.

Tony Vanden Heuvel, Director of Community Services advised that the irrigation lines and Yates feature is on hold until the renovations are completed.  The water feature in front of City Hall is pending treatment of the bricks and bowl and should be completed soon, weather dependent.

…………………………

 

 

8.5

Traffic in one lane during the Pride Parade

 

 

 

650-A

 

Councillor Coffman inquired as to why there was traffic in one lane in the opposite direction of the Pride parade.

Kathy Hopkins, City Manager, advised that she would look into this and report back to Council.  She advised that this should not have happened if they had a parade permit.

…………………………

 

 

8.6

5th Avenue North Construction

 

 

 

650-A

 

Mayor Spearman requested an update on the construction on 5th Avenue North - length of time to completion, detours and what is being done to mitigate the congestion.

Kathy Hopkins, City Manager advised that information on this project is available on the City's website.  Doug Hawkins, Director of Infrastructure, reported that the detour map is being updated.  The project is a water main and Atco Gas renewal.  It has been an area of concern for a number of years.  The entire water main is being replaced and it has to be done in two phases.  As soon as school is out, next week construction will start between 19th and 23rd.  The total duration being done by a contractor is expected to run until early October.  Detour will be in place until that time.  There are increased volumes but the Police are actively enforcing the 30 mph speed limit in that area.

…………………………

 

 

8.6

Needle Debris in Garbage Containers

 

 

 

555-E

650-E

 

Mayor Spearman inquired about the issue of needle debris in parks garbage containers which is a hazard to our workers.  He suggested the needle boxes might not be exactly where they are needed.

Kathy Hopkins, City Manager, reported on the review and expansion of needle boxes.  A current map of the hot spots has been developed and boxes will be moved.  A small increase in the supply of boxes is required.  The safety of City employees and the Street Sweep workers is a concern.

Doug Hawkins, Director of Infrastructure Services, reported on the City internal working group focusing on safe work practices for our employees.  In depth training on safe handling and disposal has been done with parks and street staff.  In the event of an incident there is a mandatory reporting system.  We are confident that our safe work practices are adequately protecting employees.

…………………………

 

 

8.8

Additional Spending on the Yates Centre

 

 

 

555-C

 

Mayor Spearman advised that there are reports that the City is completing the Yates renovation project and then spending $375,000 to complete a survey of the renovated facility.

Kathy Hopkins, City Manager, advised that this is not correct.  The $375,000 is part of the Performing Arts Centre project.  For the first phase of this project, $375,000 was set aside for combination of things that need to be done - a review of the studies that have previously been completed, determine an operating model project and identify a location.

 

 

9.

CITY COUNCIL UPDATES

 

 

 

 

10.

INCAMERA REPORTS:

 

City Council met in private at 12:30 PM to discuss items pursuant to the Freedom of Information and Protection of Privacy Act

 

 

10.2

City Operations (FOIP Sections 21, 23, 24 and 27)

 

 

10.3

Citizen Appointments to Committees (FOIP Sections 17, 23, 24 and 29)

Refer to Item 6.4

 

The following items will remain private pursuant to the identified Sections of the Freedom of Information and Protection of Privacy Act

 

 

10.1

Human Resources (FOIP Sections 23, 24 and 27)

 

 

10.4

Land Matters (FOIP Sections 23, 24, 25 and 27)

 

 

10.5

Land Matters (FOIP Sections 23 and 24, 25 and 27)

 

 

 

 

11.

ADJOURN:

 

 

B.A. Crowson:

BE IT RESOLVED THAT we do now adjourn until Monday, July 9, 2018.

 

Absent: B.E. Hyggen, J.P. Mauro

 

In Favour:   C.A. Spearman, J.H. Carlson, A.M. Campbell, J.A. Coffman, B.A. Crowson, S.R. Miyashiro, R.K. Parker

 

--------------- CARRIED

 

 

 

 

 

 

 

 

Mayor

 

City Clerk